Payroll Accountant

Job Summary: Reporting to the Assistant Controller, the Payroll Accountant manages payroll processing for a 300+ employee non-profit organization and provides support for other accounting duties such as general ledger / allocations / and accounts payable processing. Processing bi-weekly payroll duties include calculations of wages, vacation/sick accruals, insurance and benefits calculations, taxes and other items related for employees. The Payroll Accountant will also work with accounting staff to facilitate allocations of staff’s time to projects, intercompany transfers, and full-cycle accounts payable.

Status:  Full-time, Nonexempt, Regular
Location: Chinatown neighborhood, San Francisco
Hours:  Work from home eligible, Monday through Friday, 9:00a.m. - 5:30p.m.
Salary: $40.19 - $42.30 per hour; Comprehensive benefits

The Organization: A private non-profit founded in 1977, Chinatown Community Development Center believes in a comprehensive vision of community. We own and/or manage approximately 36 affordable housing buildings serving over 4,500 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco’s Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. We also build housing, develop grassroots leadership, and engage low-income residents and youth. Our employees are passionate about the mission; thrive in a family organizational culture; and embody values of empowerment, teamwork, and compassion. Chinatown CDC serves a diverse population and is committed to hiring practices that provide culturally competent services. We encourage people of color to apply.

What You Will Do: 
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Essential Functions: 

• Responsible for preparation and processing of payroll functions of the organization, ensuring pay is processed on time, accurately, and in compliance with local, state and federal regulation
• Communicate with staff efficiently and clearly when for payroll-related inquiries
• Responsible for general ledger, time allocations to projects, staff reimbursements, and full-cycle Accounts Payable processing. Duties includes but not limited to entering invoices in MIP, working with PM for review and approval, payment processing and other various AP duties

Payroll:

• Audit time sheets and address discrepancies with supervisors. Remind employees to complete timesheets and supervisors to approve relevant timesheets
• Verify changes per personnel action forms, new hires, terminations and garnishments for accuracy and in compliance with labor regulations
• Review all changes to salary, W4 withholdings, voluntary deductions and mandatory deduction
• Monitor employee expenses submitted via the Paylocity module to ensure adherence to the expense reimbursement policy
• Educate employees on timesheet regulations and the use various technological platforms related to compensation
• Prepare, review, and ensure the accuracy of garnishment payments and set ups
• Generate and import payroll journal entries into accounting systems with verification of proper coding
• Communicate with staff proactively in regard to payroll inquiries including, but not limited to, tax status, voluntary deductions, vacation and sick leave accruals
• Maintain payroll files and ensure proper general ledger allocations, payment receipts and other various payroll-related documentations
• Understand and verify Inter-company related journal entries and prepare reconciliation
• Support Human Resources personnel with payroll data as required
• Coordinate audits inquiries and tax returns filing
• Maintain Section 125 accounts (FSA, Transit, Parking, Dependent Care plan and etc.)
• Prepare, update and maintain payroll procedures manual for Payroll
• Prepare and ensure the accuracy of 403(b) contribution monthly statement
• Verify accuracy of all employee related benefits, to check deductions against monthly invoices of various insurances and benefit

Accounting duties

• Full Cycle Accounts Payable Processing – From entering invoices to payment and reporting
• Maintain and input allocations in G/L accounts based on Entities, Prog, Development, and other codings
• Produce labor statistics and reports for grant applications, budget alignment, headcount for each entities
• Assist with Government Contracts Billing with producing required payroll and benefits documentations for funders

Others:

• Embody organization values (respect & compassion, empowerment, teamwork)
• Contribute to a safe and pleasant work environment
• Follow policies and procedures, including safe work practices
• Other duties as assigned

What You Bring: 

• Basic understanding of GAAP accounting principles
• Ability to manage deadlines and prioritize workload
• Strong analytical skills and consistent attention to detail
• Excellent verbal and written communication skills
• Ability to exercise confidentiality
• Ability to work under pressure and muti-tasks
• Good problem-solving skills
• Clear communication skills

• Two (2) years college level accounting courses or two (2) years general accounting experience in payroll and general ledger
• Four (4) years of experience using Paylocity Payroll (or similar system e.g. ADP)
• Computer experience in accounting systems, Excel and working within a cloud database environment
• Knowledge of basic labor practices and regulations

• Experience in using MIP software
• Experience working for a nonprofit
• Certified payroll certificate or courses in ADP or similar systems