Real Estate Assistant

Job Description

Have you been looking for an opportunity to bring your administrative skills to an energetic, close-knit team and support a top-producing Commercial Real Estate Broker in San Francisco? If you’re a polished professional who takes pride in ownership, thrives under pressure, and loves managing the day-to-day of a busy, fun, and friendly office, this role is designed for you. As the second assistant, you’ll directly support the lead agent and work alongside the Director of Operations to keep operations running smoothly. If you’re confident in handling complex situations and excel at meeting deadlines, you’ll find your contributions valued, your expertise showcased, and your growth encouraged in this dynamic environment.

In this role, you’ll find a place to put your organizational talents and social intelligence to work, cultivating strong client relationships and elevating the team’s success with every transaction.

About the Company:

Our client is a top-producing Commercial Real Estate team at a leading brokerage recognized for its deep Bay Area expertise and commitment to exceptional client service. Known for their market insight and dedication, they provide the perfect environment for someone ready to make a meaningful impact in every transaction.

What We’re Looking For:

• Adaptability and Drive: You thrive in a fast-paced environment, pivoting seamlessly as priorities change; you are coachable and enjoy supporting others.


• Integrity and Discretion: Loyalty, honesty, and confidentiality are paramount.


• Detail-Oriented & Proactive: You can handle multiple tasks with exceptional accuracy and stay a step ahead.


• Professional & Positive: You’re polished, motivated, and ready to deliver results.


• Effective Communicator: Clear, diplomatic, and tactful with clients and team members alike.

Key Responsibilities:

As an integral member of the team, you will work alongside the Director of Operations:

• Oversee operations, from listing and escrow coordination to database management and event planning.


• Maintain and improve administrative systems, including an Operations Manual to streamline processes.


• Serve as the point of contact for client inquiries, providing outstanding customer service.


• Support the lead agent with appointment preparation and ongoing communication.


• Manage all contracts through to closing, ensuring deadlines are met, and documentation is flawless.


• Coordinate between clients, attorneys, lenders, inspectors, and staff to keep projects moving smoothly.

How to Qualify:

• Experience: 2+ years as an Executive Assistant to an entrepreneur wearing multiple hats. Experience supporting others in real estate and an active CA real estate license are preferred but not required. You must be willing to learn the ropes quickly and open to obtaining a real estate license to support your team, not to sell real estate. 


• Skills: Tech savvy, Microsoft Suite including excel, CRM platforms, and project management software. 

The Details:

• Location: San Francisco, CA (94109). Candidates must live within a 40-minute commute and have reliable transportation.


• Benefits: Vacation time, sick pay, holidays, and a contribution toward medical benefits. 


• Schedule: Full-time, Monday–Friday, 9 a.m. – 6 p.m., with some evening and occasional weekend flexibility.


• Salary: $85,000-$100,000 with an opportunity for a bonus. 

If you are passionate about creating a professional and positive experience for clients and eager to support a leading commercial real estate team, we’d love to hear from you! 

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.