Senior Accountant III

Job Title:              Senior Accountant III

Department:       Finance Department

Reports To:          Controller 

Hours:                  This is a fulltime (37.50 hours per week), Non-Exempt, Union Position

Level:                    11

Salary Range:      $91,790.60-$97,380.66

ABOUT CHILDREN’S COUNCIL:

For 50 years, Children's Council has been the heart of child care and early education in San Francisco, advancing the belief that high-quality child care can transform lives and communities. Our more than 140 team members help families navigate their child care and preschool options and secure financial assistance to pay for it.  We provide home-based child care businesses with the training and resources to succeed. Through a wide range of free programs and workshops, we support parents and caregivers as they build child development skills. As the city’s second-largest nonprofit contractor, with an annual budget of over $240 million, we are a major stakeholder in the child care system. We educate the public and advocate for increased investment in early education at the local and state level. If you are a child care champion, we want you on our team.

POSITION SUMMARY:

The Senior Accountant III supports the Controller in the financial management of the organization and is responsible for the general ledger maintenance and fund accounting support functions. The Senior Accountant III is an integral role in the financial management of the organization and assists in the analysis, preparation, development, reporting, forecasting and analysis of revenue and expenses.  Additionally, the Senior Accountant III is responsible for analyzing expenses, processing the monthly shared and administrative cost allocations, creating monthly expenses reimbursement reports to government funders and overseeing cash and asset management. 

Responsibilities: 

General Ledger

• Responsible for trial balances, general ledgers, and other balance sheet account reconciliations; this includes monthly close and reconciliation of financials, includes analysis.


• Prepare and enter general journal entries as needed.


• Assist the Controller in preparing audit schedules, audit preparatory material, and support onsite work.

Budget, Reporting and Analysis

• Assist the Controller in preparing individual program budgets as needed for expense allocation and invoicing.


• Assist and backup the Director of Finance & Accounting with developing the CARBON budget and the mid-year forecast.


• Prepare the FTE allocation details for invoicing all contracts and grants.


• Prepare processing monthly shared and administrative cost allocations and maintain agency cost allocation plan.


• Assist and act as backup to prepare monthly organizational financial statements; submit electronic reports to state and City Government Funders.

Program and Grant Invoicing

• Create and submit monthly expense reimbursement reports for government contracts and grants source using the format required by the funder.


• Process CACFP (Nutrition program) transmittal and invoicing.


• Closely monitor grant and contract performance for fiscal compliance with grant terms and effective expenditure of all funds by end of fiscal and/or grant period.


• Track performance comparing budget-to-actual expenses by line item for each government contract source.

Cash and Asset Management

• Reconcile all agency bank accounts and prepare adjusting journal entries as needed to balance G/L to bank accounts.


• Reconcile Contracts advances and balances.

• Prepare reporting on restricted & unrestricted funds for departments, and for management to track the availably and utilization of funds.

• Assist the Finance Manager in preparing and updating annual cash-flow forecast for funder.


• Analyze and record capital purchase and disposition list, conduct physical inventory, and maintain organization’s fixed asset inventory list.


• Act as a backup for monthly reconciliation with Advancement to ensure that donor restrictions, processes, and policies involving funds under their management are reflected correctly in accounting system of record.

Other Tasks

• Lead annual 1099 preparation for all organizational vendors and providers.


• Maintain all agency vendor contracts, including subcontracted services, lease etc.


• Act as a backup for Accounts Receivable, Accounts Payable and Payroll Processing functions as needed.


• Cross train with Finance staff to support as needed.


• Other related duties as assigned by Finance Manager and Senior Director of Finance & Accounting.

QUALIFICATIONS:

• Requires Bachelor’s degree, preferably in accounting, financial analysis, or related business administration field.


• Minimum of 5 years of experience in working in accounting or finance.


• Experience and knowledge of accounting principles for government-funded non-profit organizations a plus. Knowledge of fund accounting is required.


• Understanding of U.S. G.A.A.P.


• Knowledge of medium to large scaled computerized accounting system such as Sage MIP.


• Ability to manage multiple priorities and meet multiple deadlines under minimal supervision.


• Advanced Excel skills.


• Excellent communications skills, both written and oral. Ability to communicate clearly with co-workers, department managers, and outside funders.


• Interest in supporting the work of a non-profit.

PHYSICAL REQUIREMENTS:

• Mental acuity to perform the essential functions of this position in an accurate and timely fashion.


• Dexterity to use office equipment; the ability to sit and work at a desk for extended periods of time.


• Ability to speak, hear, and understand speech at normal room levels.


• Physical agility to bend, stoop, walk, climb four flights of stairs if required.

BACKGROUND CHECK 

All offers of employment are contingent upon successfully completing this process. 
 

COVID Policy  

All staff are required to be fully vaccinated (barring application for medical or religious exemptions). Wearing masks in the office is optional for our staff.   

Hybrid Work  

We have adopted a hybrid working model and currently require employees to be present in the office at least 3 days per week, with the option to work 2 days per week remotely. Applicants should be comfortable with both the remote and in office scenarios.   

Benefits, and Employee Perks

We offer a family-friendly workplace, plus competitive pay, and industry leading benefits package that includes:

• Employers paid Medical, Dental, Vision, Life, LTD and AD&D coverage.


• Voluntary benefits that include Supplement Life, Accident, Critical Illness, and Pet Insurance.


• 401(k) retirement plan with generous 8.5% match.


• Pre-tax Flexible Spending Accounts, Health Savings Account and Commuter Benefit programs.


• Generous paid time off (5 weeks of PTO), 14 paid holidays + a floating holiday for your Birthday.


• Ongoing training and professional development for all staff.


• Tuition Reimbursement

Equal Opportunity & Equity Statement   

Children’s Council is an equal opportunity employer that values diversity as central to our work serving the San Francisco community. We comply with all applicable state and local laws governing nondiscrimination in employment. Our practices are in alignment with our commitment to workplace equity, diversity, and inclusion. We foster a work environment where our current and future staff feel welcomed without regard to race, color, religion, gender identity, national origin, sex, age, disability or sexual orientation.