Senior Human Resources Analyst - HR/ Talent Acquisition - Public Works (1244 TEX)

Specific information regarding this recruitment process is listed below.

Application Opening: Friday, October 18, 2024

Application Deadline: Applicants are encouraged to apply immediately as this recruitment may close at any time, but no earlier than Friday, October 25, 2024

Salary Range: $130,468 to $158,470 annually 

Recruitment ID: TEX-1244-150942, RTF0151888-01157394

Appointment Type:  Temporary-Exempt (TEX), Category 18: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer and shall not exceed 36 months.

Hybrid Work Schedules:

Five (5) days a week schedule between 8 am-5 pm 

Work is in the office three (3) days a week in our modern campus at 49 South Van Ness, San Francisco CA, and two (2) days a week remotely 

San Francisco Public Works (Public Works) has a far-reaching portfolio with a $453 million annual operating budget, an active capital portfolio that exceeds $3 billion and a workforce of 1,700-plus employees. The department operates around the clock, touching every neighborhood in San Francisco. The staff designs and manages the construction of civic buildings and streets; cleans and greens the right of way; maintains civic buildings; manages multi-million-dollar bond programs; trains people for jobs; keeps the right of way free of hazards; paves the roads; repairs bridges and public stairways; expands accessibility; and works at the forefront addressing some of San Francisco’s biggest challenges. With a mission to enhance the quality of life in San Francisco for residents, visitors and business owners, Public Works is committed to providing outstanding public service through an equity lens.

Please visit the “About Us” section of our website at https://www.sfpublicworks.org/about to learn more about the department’s core values, Racial Equity Initiative, leadership team, history, budget and more.

Talent Acquisition and Classification Team:

The San Francisco Public Works’ Human Resources Talent Acquisition and Classification team performs responsible work in the establishment of qualifications for civil service positions, as well as in the development, validation, rating and administration of competitive civil service examinations, and certification of lists of eligible applicants. We collaborate with internal and external partners in developing modernized, equitable civil service exams for competitive class titles by working with Subject Matter Experts (SMEs) to conduct in-depth job analyses. The critical job analyses are used to develop rating guides and questions that may appear on civil service examinations and are used to determine candidate eligibility on distinct lists for the respective civil service title.

Public Works currently has a vacancy for a Senior Human Resources Analyst (1244) within the Human Resources division.  

In this position, you will perform complex and challenging human resources work and may supervise journey-level analysts or clerical staff within our exciting, new HR department. You will partner with diverse public, private, and community stakeholders. You'll feel engaged and purposeful in this role by utilizing emotional intelligence and conflict resolution skills to maintain effective professional relationships. Candidates committed to diversity, equity, inclusion, and accessibility will love our work environment and vision. The ability to communicate with intention, demonstrate excellent organizational skills, sound independent judgment, and attention to detail are all great attributes to thrive in this role. 

We are a new and growing Human Resources division, and your contributions may evolve as our vision, strategy, core values, impact and scope continue to develop. This is an exciting time, and we hope you will feel excited about the opportunity to contribute to the future of Public Works. In this role, you will contribute to our work of innovating and reimagining our HR processes to reach our department’s operational and racial equity goals.  

Important and Essential Duties:

• Performing job analyses, examination development, statistical analyses, and examination administration. 
• Writing valid and reliable test items, including multiple-choice exams, supplemental questionnaires, written and oral exams and other testing instruments. 
• Develop and post announcements of civil service exams and job advertisements using an applicant tracking system, social media, and various resources to reach potential candidates. 
• Sourcing, reviewing and evaluating the necessary qualifications of applicants to develop a viable group of candidates. 
• Regularly communicate with and respond to inquiries from departmental representatives, labor organizations, managers, employees, applicants, other agencies, and the public. 
• Leading and participating in the preparation, coordination and administration of exams from start to finish.  
• Complying with, interpreting, explaining and upholding applicable policies, methods and procedures relating to personnel administrative matters. 
• Supervise the work of Human Resources Analyst(s) and other administrative staff. 

Classification:

• Conducting employment analyses concerning the duties, responsibilities and qualifications of positions in other jurisdictions as needed. Conducting field and desk audits as assigned. 
• Make recommendations to Minimum Qualifications to minimize barriers to employment and advancement and clarify the requirements for candidates based on application data. 
• Consult with supervisors, managers, and other subject matter experts to update job functions and qualifications to prepare summary reports of findings and recommendations. 

Organizational Strategic Planning: 

• Review vacant positions to determine the appropriate civil service job classification and level to perform the necessary work. 
• Review organization structures and associated Minimum Qualifications to ensure opportunities for promotion exist within the various divisions, bureaus, and teams.   

Minimum Qualifications:

Education:

Possession of a baccalaureate degree from an accredited college or university.

AND

Experience:

Three (3) years of verifiable professional human resources experience, similar to 1241 Human Resources Analyst, in one or more of the following areas of activity: recruitment and selection; classification and compensation; employee and/or labor relations; benefits administration; human resources operations; diversity, equity, and inclusion; and personnel training.

Substitution:

Education Substitution - Additional qualifying work experience as a professional human resources analyst may be substituted for up to two years of the required education on a year-for-year basis (30 semester/ 45 quarter units equals one year).

Experience Substitution - Completion of a 12-month human resources trainee program equivalent to the City and County of San Francisco’s 1249 Human Resources Training Pro-gram may substitute for one (1) year of required professional experience.

Experience Substitution - Possession of a Juris Doctorate (J.D.) or Master’s degree in Personnel Administration, Human Resources Management, Business Administration, Public Administration or Clinical/School/Industrial-Organizational Psychology may substitute for one (1) year of the required professional experience.

Notes:

• One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

Desirable Qualifications: The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or to identify job finalist(s) at the end of the selection process when referred for hiring.

• Experience formulating recommendations and drafting justifications after analyzing information from various sources.
• Experience handling sensitive information while maintaining strict confidentiality.
• Experience developing and administering employment examinations and assessments.
• Ability to make comprehensive and unbiased evaluations with given information. 
• Experience interpreting, carrying out, and explaining complex laws, policies and procedures. 
• Ability to exercise sound judgment and make decisions independently within general guidelines.
• Ability to discuss the essential role of racial equity and inclusion initiatives in organizations.

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. 

Selection Procedures:

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

The selection process will include an evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will move forward in the recruitment process.

Minimum Qualification Supplemental Questionnaire (MQSQ):

Candidates may be required to complete an MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

Statement on Diversity, Equity, and Inclusion: At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact Humera Rahman-Power by email at [email protected]

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.